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Office Assistant Job in Kenya



Position: Office Assistant



Employer: Kenya Mortgage
Refinance Company



Job Description



The position has the
mandate to provide administrative support in the smooth of the Company

and office operations by receiving and distributing communications and
maintaining high

standards of hygiene and facilitate staff achieve their mandate



Responsibilities



I. Operational Roles and
Responsibilities:




  •  Delivery and dispatch of all correspondences
    from the office and ensuring that all bills are paid on time;

  •   Assisting the HR Officer in the
    running of the office by providing support in the

    managing of office space, maintaining service contracts and managing
    office

    equipment;

  •   Supporting the HR Officer in implementing
    office administrative procedures and

    policies at KMRC;

  •   Managing the switchboard services and
    maintaining the private automatic branch

    exchange (PABX) system;

  • Receiving and transferring incoming calls promptly

  • Making outgoing calls for internal colleagues as
    requested (includes official

    international calls)

  • Writing down and dispatching phone messages on
    behalf of colleagues

  • Maintaining a log of all relevant telephone
    numbers, country codes and emergency

    numbers.

  • Ensuring the PABX system is in good working
    condition.

  • Managing visitors to KMRC

  • Receiving & vetting all the company’s visitors,

  • Maintaining the visitor’s book

  • issuing visitors badges.

  • Managing incoming mail and parcels by maintaining
    a mail log and by distributing/filing all incoming mail.


  • Receiving all incoming letters/parcels and
    directing them to the relevant office for

    distribution.

  • Maintaining an accurate log of all incoming
    letters/parcels.

  • Filing correspondence, memoranda, reports and
    other materials alphabetically,

    numerically or by other prescribed method.

  • Managing incoming mail and parcels by maintaining
    a mail log and by distributing/filing all incoming mail

  • Maintaining the tidiness and neatness of the front
    office and maintaining a safe andclean reception area



Key Result Areas:



The jobholder’s
accountability areas are as follows;




  • Continuous process improvement of services through
    efficient working

  • Efficient execution of work processes as assigned

  • Submission of accurate, timely and relevant
    reporting relevant to the day to day operations

    of the office

  • Effective communication and maintenance work of
    relationships



Qualifications




  • Must have Certificate in Secretarial Studies,
    Office Management and Administration / or

    any other related field from a recognized institution

  • Must have at least one (1) years proven work
    experience in a fast-paced environment

  • Should be computer literate and familiar with MS
    Office packages

  • Must have good communication skills

  • Should have good interpersonal skills

  • Must have good organizational skills

  • Must have the ability to work under pressure

  • Should have good team building skills

  • Must have good problem solving skills.



How to apply



Click here to apply




https://jobcenterkenya.com/office-assistant-job-in-kenya-13/

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