Management Assistant Job in Kenya

Our client is looking for a Management Assistant is an opportunity for a highly talented, skilled and driven professional to join team. 

S/He will be an integral in planning and managing schedules and coordination with the relevant stakeholders. 

S/He will work closely with the Operations Director and the Commercial Director to assist in planning, filing, scheduling for meetings as well as ordering office supplies. 

 

The Management Assistant should be a competent professional able to oversee office operations as well as schedule for various activities. 
 

Key Responsibilities
 

Office Supply Management

• Ensure all management documents (management meetings, board meetings etc.) are signed and well filed


• Source office supplies and maintain office inventories


• Order for office stationery when they are below the required quantities

Scheduling & making Appointments

• Arrange visas, travel tickets and accommodation for employees who are travelling out of station


• Organize meetings and ensure directors are well briefed for each meeting


• Organize and maintain diaries of the directors


• Keep action item lists for the directors as well as manage their follow ups


• Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time


• Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers


• Ensure guests from outside are well catered for and have accommodation and transportation to and from the airport

Communications

• Deal with emails and phone calls and correspond on behalf of management


• Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed


• Draft letters, presentations, briefs and emails on behalf of management


• Screen calls, enquires and requests and direct them to the relevant parties

Required

• 5 years’ experience as an Executive Assistant at board levels


• Proficiency in Microsoft office programs


• A Bachelors degree in business administration/business management


• Previous experience working in a multicultural environment


• Should be a self-starter who is driven and self-motivated


• Strong project management and leadership skills

Salary: Ksh. 40,000 gross
 

Applications
 

Interested candidates who fully meet the above requirements should send a detailed CV indicating current and expected salary to [email protected]
 

Only shortlisted candidates will be contacted
 

We do not charge any fees for receiving and reviewing applications or for interviews.
 

Deadline: 15th October 2017