Personal Assistant Job in Kenya

A reputable international college in

Mombasa is looking for well trained, qualified and experienced personnel to

fill the following positions. 
 

Personal Assistant

Purpose of the Job: Reporting to the Principal, the individual will be

responsible for the management of the principal’s office and the day to day

coordination of the administrative role
 

Duties and Responsibilities:

• Interfaces and coordinates all aspects of
  
  Principal’s role as the CEO of the College and ensures all other Heads of
  
  Departments are effectively supported by the Principals office.


• Managing an active calendar for both internal
  
  and external meetings, strategic meetings in College as well as
  
  internationally.



• Prioritize conflicting needs; handling matters
  
  expeditiously, proactively and follows through on projects to successful
  
  completion.


• Coordinating board meeting ensuring
  
  documentations (including minutes) of the same are done with exceptional
  
  precision.


• Ensure the Principal is fully briefed on, or
  
  prepared about any engagement she is involved in.


• Keep and maintain an accurate record of papers
  
  and electronic, correspondences on behalf of the Principal.


• Schedule on behalf of the Principal meetings
  
  between her and her direct reports and the committees to which she is a
  
  member.


• Ensure busy diary commitments, papers and
  
  travel arrangements are managed effectively including producing daily
  
  folder with diary, necessary papers etc and troubleshooting problems.


• Perform liaison services on behalf of
  
  stakeholders, government officials and other relevant partners.


• Reviews all correspondence (Letters, and
  
  email) and take appropriate follow-up action.


• Filter general information, queries, phone
  
  calls and invitations to the principal redirecting or taking forward such
  
  contacts as appropriate.

• Professional qualifications in Secretarial
  
  Studies


• A minimum of 3 years’ experience in a Personal
  
  Assistant / administrative role in a busy environment

Qualified candidates are requested to

send their CVs to principal@cicollege.co.ke 

Only shortlisted candidates shall be

contacted.