Administrative Assistant Career in Kenya

Our client a property company in the

business of selling prime land is in the process of reaching out to deserving

Kenyans to own a piece of land.

This has necessitated the need to

urgently hire an administrative Assistant whose details are described below.

Vacant Position:

 Administrative Assistant

Reporting: General

manager

Liaison: Administration

department and all other teams 

Job Summary:

 Reporting to the managing Director you will be

responsible for ensuring the office is running well, enhancing the efficiency

of the team, and supporting all other teams 

Duties and Responsibilities

• Organizing the director’s diary, giving
  
  reminders, book appointments and take minutes for all client meetings and
  
  communications and sending them to the client.


• Answer and direct phone calls, open, sort and
  
  route incoming mail, answer correspondence, and prepare outgoing mail.


• Assist Director in developing and instituting
  
  methods for quality control and accuracy



• Keeping all the company contacts for clients,
  
  suppliers, and partners.


• Assist with Book keeping of all expenses,
  
  tracking down VAT claims, filing of VAT, NSSF and NHIF


• Ensuring a well running office where the
  
  computers are working and all office supplies are available


• Compiling, copying, sorting, and filing
  
  records of office activities, business transactions, other activities


• Messenger duties i.e collecting or sending
  
  mails, banking, payment of bills etc


• Ensuring the office desks, computers and other
  
  equipment and space are clean and tidy.


• Responsible for identifying possible suppliers
  
  of various commodities to the organisation


• Any other duties as may be prescribed from
  
  time to time by your supervisor

Requirements & Key Competencies

• Diploma in business Administration/Human
  
  Resource


• Proven admin or assistant experience


• Knowledge of office management systems and
  
  procedures


• Excellent time management skills and ability
  
  to multi-task and prioritise work


• Attention to detail and problem solving skills


• Excellent written and verbal communication
  
  skills


• Strong organisational and planning skills


• Proficiency in MS Office


• Teamwork

If you are interested and qualified

please send a cover letter and CV to recruitment@postureconsulting.com,

indicating the job applying for in the subject of the email. 

Only shortlisted candidates will be

contacted