Admin and Finance Assistant Job in Nairobi, Kenya

Job

Title: Admin

and Finance Assistant   
 

Work

Station: Nairobi 
 

Position

reports to: Managing

Director

Key responsibilities and accountabilities

Financial

• Recording,
  
  reconciliation, tracking and posting on online data base, all the customer
  
  payments and updating customer records on regular basis.


• Consolidating
  
  payments made via mobile money transfers to the online database


• Reconcile
  
  transactions on computer against client payments and ensure that all
  
  accounts are updated 


• Generating
  
  monthly debtors list and its subsequent updates with assistance of the
  
  commercial director


• Sending
  
  SMS reminders to customers of their outstanding balances through the
  
  pre-designed platform whenever required.


• Responding
  
  to customers queries and concerns over outstanding debts and collaborating
  
  with the commercial director and field based officers to have these
  
  resolved. 

• Assist
  
  with the administrative day-to-day activities of the office which ensure
  
  productive and efficient office operation.



• Undertake
  
  general administrative tasks under the direction of the directors e.g.
  
  dealing with items of correspondence, telephone messages & enquiries
  
  and filing


• Serves
  
  as the primary point of administrative contact and liaison with other
  
  offices, individuals, and institutions on operational and programmatic
  
  matters concerning the Office.


• Provision
  
  of staff support to the office, to include handling walk-up and phone
  
  interactions, maintaining calendars and travel arrangements.


• Coordinating
  
  with field staff especially as regards to customer inquiries and
  
  complaints


• Performs
  
  miscellaneous job-related duties as assigned.

• A
  
  diploma in finance or accounting or HR related fields.


• Basic
  
  Knowledge of human resources administration principles and practices


• Knowledge
  
  of general accounting principles


• Good
  
  understanding of Quick books and competency in MS Excel and good data
  
  entry skills


• Strong
  
  interpersonal and communication skills


• Records
  
  maintenance skills.


• Knowledge
  
  of office management principles and procedures.


• Demonstrated
  
  experiences having worked in the same or related capacity.

All applicants are requested to submit their applications

showing their suitability for the position and also state current and or

expected salary. 

Only

cover letters and CVs should be sent. 

Any

certificate and or testimonials should NOT be attached at this point. 

All

applications to be addressed to the Director, Eco-Frontier Kenya through the

email address; jack@ecofrontier.co.ke by 10th March, 2016

Only shortlisted applicants will be contacted and any applications that do not

follow instructions will not be considered.