Assistant Admin Coordinator Job in Nairobi Kenya

Secours Islamique France (SIF)
 

Post Title: Assistant Admin Coordinator – Kenya
 

Location: Based in Nairobi
 

Duration: Full-time,

6 Months, Extendable
 

Context: Secours

Islamique France (SIF) has been operational in Kenya since 2012 and in Somalia

since 2014.

In Kenya, SIF’s strategy is to

provide basic essential services to the refugees in the camps, including Dadaab

and Kakuma, and to develop durable solutions for the urban poor. 

In Somalia, SIF’s strategy is to

provide basic essential services to the IDPs and returnees in Kismayo (Lower

Juba Region).

As such, both the Kenya and Somalia

Missions are oriented towards protracted emergencies and alleviating urban

poverty, focusing primarily in the areas of Education, FSL, Shelter, and WASH.
 

Overview: The Assistant Admin Coordinator is in charge of

Administration, Finance and HR under the directions and supervision of the

Regional Admin.
 

• Manage all finance operations, under direction
  
  of Regional Administrator.


• Maintain all financial systems for the SIF
  
  Country/Field offices, and ensure full compliance with SIF financial
  
  (SOP’s).


• Prepare the Financial follow-up of SIF
  
  activities (expenses follow-up, budget follow-up, cash flow forecast).


• Supervise & manage the daily update of the
  
  accountancy;


• Internal control audits, and initiate and
  
  implement actions necessary to correct weaknesses.


• Monthly closure of the accounts (Check all
  
  invoices and writings, closing of all accountancy, importation in Saga).


• Preparation of monthly closing Documents
  
  (Inventories, Bank Reconciliation, etc).


• Ensure the full confidentiality regarding
  
  financial and human resources information.


• Supervise the National staff Human Resources
  
  Management.



• Prepare the payroll and make payment of
  
  salaries to employees and unskilled workers.


• Support the Regional Administrator in the
  
  contractual placement of the human resources and keep the records of all
  
  staff updated.


• Participate to all others aspects related to
  
  HR Management (Evaluation follow up, disciplinary procedures, etc).


• Manage all Nairobi-level administrative
  
  operations, under direction of Regional Administrator.


• Liaise with Logistics Department on all
  
  procurement and payment activities.


• Provides regular detailed reports on all admin
  
  and finance activities and projects, as requested.

• Assist Regional Administrator to supervise all
  
  Nairobi-level and field-level finance/admin staff.


• Ensure full compliance with SIF finance, admin
  
  & HR rules and regulations.


• Ensure full compliance with government finance
  
  and admin rules and regulations.


• Ensure full compliance with donor finance and
  
  admin rules and regulations.

• Stand in for Regional Administrator during
  
  his/her absence.


• Other duties as assigned by Regional
  
  Administrator or HoM.

The Assistant Admin Coordinator is

expected to have the following qualifications and competencies 
 

Master’s degree in Finance/Administration

or equivalent in accounting, management, Administration.
 

The Assistant Admin Coordinator is

expected to have the following skill sets …

• Good interpersonal skills, including
  
  professional appearance, attitude, and behavior.


• Good ability to read, write, speak in English
  
  at a professional level


• 5 years prior experience in a similar position
  
  preferably with an INGO.


• Good computer skills including MS Office
  
  suite.


• Saga knowledge is an asset.

The Assistant Admin Coordinator must

possess the following personal attitudes …

• Team Player 


• Honesty and personal integrity.


• Motivated and takes initiative 


• Multitasking.

 
Qualified candidates should submit only a signed motivation letter (max. 1 page)

and a CV (max. 3 pages), containing the following information:

• Personal contact information, related work
  
  experience (in chronological order and going back at most 5 years) with
  
  company contact information, at least 1 professional reference, and at
  
  least 1 personal reference.


• Motivation letter and CV must be in one of the
  
  following formats: PDF or MS Word.

All the above documents should be

sent to apply.ken@secours-islamique.org by 17h00 (Kenya time) not later than 29

February 2016. In the email heading, indicate “SIF Kenya – Assistant Admin

Coordinator – [your first and last name].”

NB: Applications that do not meet the above criteria and specifications will

not be accepted.

SIF is an equal opportunity employer. 

All qualified candidates are

encouraged to apply, regardless of age, gender, political, or religious

affiliations.