Administrative Assistant Job Vacancy – Government

The Kenya Universities and Colleges

Central Placement Service is a Body Corporate established under Section 55 of

the Universities Act No. 42 of 2012 to, among other functions, Coordinate the

Placement of Government Sponsored Students to Universities and Colleges.

The Placement Service invites applications for the following position:Administrative AssistantKUCCPS 9/10Ref. Code

KUCCPS 017/16 
1 Position

Provide overall and effective coordination and administrative support to the

department. This includes: secretarial, security,

departmental procurement, travel arrangements and events coordination.Key Responsibilities:

• Manage good office environment and ensure
  
  maintenance and security of all items entrusted with and establish and
  
  maintain stock management and control system;


• Schedule and coordinate meetings and arrange
  
  and participate in meetings, conferences and placement/career talks and
  
  other activities;


• Identify issues and provide advice regarding
  
  policies and standard practices;


• Prepare and periodic reports on departmental
  
  assets, procurement trends, projections and challenges;


• Working in liaison with the procurement
  
  section in the Placement Service, oversee efficient, value for money,
  
  well-coordinated and timely procurement to the department through periodic
  
  procurement planning and maintenance of a procurement database ;


• Facilitate the approval of travel and expense
  
  claims and requisitions;


• Liaise with relevant finance personnel to
  
  follow up on raised expense claims reimbursements;


• Manage and follow up on departmental staff
  
  leave applications and maintain leave calendar; and


• Supervise support staff.

Minimum Requirements
 
For appointment to this position, a

candidate must:

• Have served for a minimum of two (2) years in
  
  a Secretarial position in public or private sector;


• A Diploma in Office Administration or
  
  Secretarial Studies or equivalent;


• Computer literate; proficiency in email and
  
  Microsoft Applications;


• Strong in office management and
  
  administration;


• Good planning and organisational ability;


• Consultative approach with the ability to work
  
  under pressure and to prioritise;


• Ability to work independently with minimal
  
  supervision;


• Good interpersonal and communication skills;
  
  and


• Have met the requirements of Chapter Six (6)
  
  of the Constitution of Kenya on leadership and accountability. Applicants
  
  should have clearance certificates from the following bodies:

1.   
Kenya Revenue Authority;

2.   
Ethics and Anti-Corruption

Commission;

3.   
Higher Educations Loans Board;

4.   
A Licensed Credit Reference Bureau;

5.   
Director of Criminal Investigation

How to Apply

 
Interested applicants should post or hand deliver their applications in sealed

envelopes clearly marked with the position applied for and reference code to:

The Chief Executive Officer
Kenya Universities and Colleges Central Placement Service
ACK Garden House, 3rd Floor, 1st Ngong Avenue, Community
P. O. Box 105166-0101,
Nairobi

Or e-mail to applications@kuccps.ac.ke with the reference code and the position

applied for as the subject line.

The Placement Service is an equal opportunity employer. People with disabilities, women and

people from marginalised regions are encouraged to apply.

The deadline for receipt of the applications is March 4, 2016 at 5.00 pm.