Administrative Assistant Job in Nairobi Kenya

Iseme, Kamau & Maema Advocates is

seeking to recruit a suitably qualified candidate to fill the position of an Administrative Assistant in its Commercial department. 

The person will provide support in

administrative and secretarial duties while maintaining a professionally

responsive relationship with the Firm. 

Key Responsibilities:

We are looking for a highly-motivated

individual to perform the following duties:

• Keeping vital records and files up to date,
  
  typing important legal documents and organizing internal diaries; 


• Receiving and addressing incoming telephone
  
  calls in a timely and polite manner and directing calls to appropriate
  
  persons;


• Producing information, formatting, inputting,
  
  editing, retrieving, copying, and transmitting text, data, and
  
  graphics; 


• Providing information to supervisors,
  
  co-workers, and subordinates by telephone, in written form, e-mail, or in
  
  person as and when required; 


• Scheduling and making appointments with
  
  clients; 



• Sorting and distributing incoming mail,
  
  emails, and arranging dispatch of legal documents and correspondence to
  
  clients and external counterparts; 


• Performing day-to-day secretarial tasks; 


• Arranging meetings and preparing minutes of
  
  the meetings whenever necessary; 


• Developing specific goals and plans to
  
  prioritize, organize, and accomplish work; and


• Perform any other duties that may be assigned
  
  from time to time.

• Must have a diploma in Secretarial Studies or
  
  its equivalent.


• Have excellent secretarial and/or
  
  administrative training.


• 2 years experience in a busy law firm
  
  preferably in the Commercial department.


• Must have strong computer skills.


• Should pay attention to detail and have a good
  
  sense of procedures


• Ability to work to tight deadlines and deliver
  
  accurate, quality work.


• Highly motivated and possess willingness to
  
  take on additional duties


• A great sense of initiative and creativity in
  
  carrying out assignments.


• Must be able to maintain confidentiality at all
  
  times.


• Must be proactive, high integrity and
  
  professionalism.

If you meet the above, please send

your application, CV and copies of certificates to: –

The Human Resource Manager
Iseme, Kamau & Maema Advocates
IKM Place, Tower A, 5th Floor,
5th Ngong Avenue, Off Bishops Road,
P. O. Box 11866-00400
Nairobi

or by email to hr@ikm.co.ke so as to reach us not later than Friday, 26th

February, 2016.