Personal Assistant Job in Kenya

A

well established Manufacturing Company dealing with personal hygiene products

is seeking to recruit a Personal

Assistant for the Executive Director.  

The

ideal candidate should be highly organized, detail-oriented and a multi-tasker

who can work under pressure and meet deadlines. 

The

person will maintain executive schedules, organize and attend meetings, make

travel arrangements and record minutes. 
 

Role

Summary: Reporting

directly to the Director, the PA has a track record of providing high quality

executive level support to senior staff in a fast moving and dynamic office

environment. 

Attentive

and well organized, the PA works closely with the Director and is the primary

point of contact for all external and internal stakeholders.
 

Skills

required for the job: The

PA will have the ability to exercise good judgment in a variety of situations,

strong written and verbal communication skills, strong organizational skills,

and the ability to handle multiple priorities at ago.

Key Duties and Responsibilities

• Manage
  
  the Director’s corporate calendar/email account and personal
  
  calendar/email account; including heavy coordination of meetings, urgent
  
  company matters, priorities and ensuring the Director is well prepared for
  
  meetings;


• Plan
  
  all meetings and manage all travel arrangements and itineraries (including
  
  air, hotel, car, special accommodations)


• Implementing
  
  and maintaining procedures/administrative systems


• Perform
  
  administrative tasks including answering phones, outbound calls, compiling
  
  reports, preparing PowerPoint presentations, conducting research,
  
  assisting with special projects, distributing mail, conducting appropriate
  
  follow up, and other duties


• Liaising
  
  with staff, suppliers and clients



• Evaluate
  
  and coordinate timely communication in response to requests, issues,
  
  questions, problems and other correspondence needs


• Organize
  
  and document all information needed for successful daily operations and
  
  tasks


• Carrying
  
  out background research and presenting findings; producing documents,
  
  briefing papers, reports and presentations;


• Taking
  
  on some of the Director’s responsibilities and working more closely with
  
  management;


• Maintain
  
  strict confidentiality and interact professionally with all levels of
  
  management, staff and business associates.


• Provide
  
  a full range of confidential personal assistance to the Managing Director
  
  and responsible for the execution of secretarial duties


• Management
  
  and organisation of Managing Director’s office.

• Minimum
  
  of a Degree in Business Management   e.g. PR & Communication
  
  or related field and post graduate qualifications in Secretarial studies ,
  
  customer care or Front Office Operations or related field.


• Minimum
  
  5 years experience in acting as a personal assistant at a senior level.


• Excellent
  
  demonstrable IT skills including in the use of databases, MS Office suite
  
  and for the use of information management


• Good
  
  communication and organizational skills.


• Good
  
  interpersonal skills


• Ability
  
  to multitask


• Flexible
  
  and adaptable


• Work
  
  with minimum supervision


• Must
  
  be between the age 25-30 years


• Very
  
  well groomed and presentable

Kindly send your CV and quote your current and expected salary

to careers@africancotton.com before 14th of December 2015. 

Only

shortlisted candidates will be contacted. 

All

CVs must be accompanied by passport size photos as an attachment.

This role is a priority. 

Those

who can join us IMMEDIATELY will have a definitive advantage.