Personal Assistant / Office Manager Vacancy in Kenya - 2015

Our client SwimAfrica is the leading independent provider of swim instruction in Nairobi, Kenya. 

They are a student-centered swim programme focused on helping individuals to learn and improve their swim ability. 

The organisation wishes to urgently recruit a highly competent and proactive person to fill in the position of

Position: Personal Assistant / Office Manager  

Place of Activity: Swim Africa Offices

Scope and General Purpose: Responsible for all operations within the organisation. 

 

Hierarchical Position

Responsible To: Head of Operations

Liaises With: Swim Coaches and other administration staff

Essential Duties and Responsibilities:

• Maintains files and employee records


• Prepares reports, presentations, memorandums, proposals and correspondence


• Assigns jobs and duties to office staff as needed


• Monitors office operations


• Schedules appointments and meetings for Head of Operations and upper level staff


• Serves as the go-to for office inquiries and conflicts


• Manages staff schedules


• Manages student swimming schedules


• Tracks office supply inventory and approves supply orders


• Assists in the preparation of organisation budgets and expenses


• Supervises all administrative personnel

Job Skills

• Excellent oral and written communication skills


• Detail oriented and works with a high degree of accuracy


• Highly organized and flexible


• Ability to multitask and meet changing deadlines


• Must be self directed and able to complete projects with limited supervision


• Maintains staff confidentiality


• Must be able to work with young children


• First aid training is desirable

Qualifications

• A diploma or higher qualification in Business administration from a recognized institution


• Proficient in the use of computer packages 


• Knowledge of basic accounts and book keeping


• At least 3 years experience in a busy office


• Must be able to demonstrate managerial competencies


• Excellent communication, interpersonal and negotiation skills.


• Must be at least 25 years old.

Applicants should forward their applications enclosing detailed CV’s stating their previous experience, expected gross pay and copies of relevant certificates by e-mail to BlumeAfrica @gmail.com.  

Only successful candidates will be contacted.