Job Description
Our client, a construction and engineering company is seeking an Administration Assistant.
Location: Nairobi
Duties & Responsibilities
- Operate a range of office machines such as photocopiers, computers and scanners
- Answer telephone enquiries from customers, attend to visitors and assist other staff in the organization with their enquiries
- Receiving and directing office visitors
- File and maintain office documents
- Keep petty cash records, keep receipts
- Keep office staff attendance records
- Draft business documents, reports, office memos and letters using MS. office Word, Excel, PowerPoint,
- Office inventory management on stationery and office equipment needs
- Manage office supplies and stores in collaboration with procurement
- Support implementation of administrative policies and procedures
- Oversee data capturing on vehicle mileage and use
- sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail
- Undertake other duties such as banking and statutory returns in collaboration with accounts
- Manage director’s calendar
- Keep minutes during management or director’s meetings
- Any other related tasks as assigned from time to time
The Successful Candidate MUST meet the following Requirements:
- Degree in Business or related
- At least 1 year office administrative experience
- Secretarial or executive support experience in a busy organization an advantage
- Able to prioritize and work well under pressure to meet strict deadlines
- Ability to multi task, working on several assignments at any one time
- Quality focused and organized
- Flexible with working hours to ensure deadlines are met.
- Possess excellent oral and written communication skills
- Excellent working knowledge of Computers, Microsoft Office applications and Internet use
- Well groomed
How to Apply
Interested candidates who meet the above criteria should send their applications as instructed below.Write your cover letter in the body of your email |
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