Evidence Action Job Vacancy : Senior Associate - 2015

About the Position:

We are looking for a dynamic, engaged individual to join our team as Senior Associate for the TUMIKIA study.  The successful candidate will have a passion for programme coordination and driven by a mission to continually improve the quality of implementation and outcomes. The Senior Associate will manage TUMIKIA study activities at national and field level. The position holder will ensure that the study is implemented effectively, manage Evidence Action study staff and serve as the organization’s focal point for partner relations with the study team which comprises of London School of Hygiene and Tropical Medicine (LSHTM), Kenya Medical Research Institute (KEMRI) and Ministry of Health officials in Kwale county.  This role will work closely with the Deworm the World (DtW) Kenya team that implements the national school based deworming programmes. The Senior Associate will be responsible for managing the study work plan, funds, and a team of three Associate Officers.

 

Description of Duties:

Budget and fiscal management

• Manage the TUMIKIA grant at Evidence Action including oversight on efficient and cost effective budget execution


• Develop budgets for all activities that Evidence Action contributes to the project


• Effectively communicate budget related issues to both LSHTM and government partners in the county as may be necessary


• Coordinate funds disbursement as provided for in the budget and the implementation strategy


• Liaise with the DtW Kenya team on cost sharing of expenses e.g. supply chain costs

Personnel management

• Manage the Evidence Action team of Associates working on the TUMIKIA project in Nairobi and Kwale


• Coordinate other non-project activities that the TUMIKIA staff engage in as part of Evidence Action or the study team


• Ensure Evidence Action management team is informed in good time on any staffing issues arising from the work of the TUMIKIA study team

Programme implementation

• Act as the communication link person with partners during TUMIKIA implementation


• Plan and coordinate execution of meetings relating to implementation of the TUMIKIA  project


• Ensure that TUMIKIA is implemented in line with Evidence Action’s policies and guidelines


• Ensure all players (government, schools within the study have the right communication regarding the study and its relationship to the standard national  school-based deworming programme (NSBDP)


• Coordinate training activities for community based deworming


• Ensure materials and supplies for the study are distributed to the community arms according to plan


• Liaise with the NSBDP on programme plans in order to align TUMIKIA implementation to these timelines


• Liaise with LSHTM on study designs for both study areas and communicate the same to team members


• Attend relevant NSBDP meetings that provide an opportunity for TUMIKIA’s visibility and positioning


• Liaise with the NSBDP in the management of any policy related issues that can adversely affect the project


• Contribute to other relevant studies related to TUMIKIA that are ongoing in Kwale and which add value to Evidence Action’s Knowledge base on community treatment


• Ensure consistent and supportive messaging of TUMIKIA and the NSBDP in Kwale so that the two projects get the requisite support from the county government

Supply chain management

• Ensure training, monitoring forms and community mobilization materials are designed in time


• Work with the DtW Kenya team on the development of TUMIKIA study printing list, delivery to the printer and monitoring of packaging of materials


• Liaise with the NSBDP and LSHTM on drugs requisition, distribution and documentation for community treatment


• Manage distribution of materials, drugs and community mobilization materials


• Coordinate all supply chain linkages between school-based deworming (SBD) and community-based deworming (CBD) during the cascade

Programme logistics

• Organize meetings at national and county level in collaboration with the LSHTM


• Manage logistics for DtW participation in TUMIKIA project activities


• Manage the logistics of drug and materials distribution for CBD

Support to data management and reporting

• Work with LSHTM on the reverse cascade (data flow) within the county


• Liaise with the NSBDP on how data from TUMIKIA sites would be used for programme reporting and avail the necessary data from the field


• Keep track of key performance indicators of the study implementation


• Donor report writing