Position Title: Finance Manager, Kenya
Requisition Number: 14-0153
Location: Nairobi, KenyaPact seeks a Finance Manager for the proposed USAID-funded five-year Support for Orphans and Vulnerable Children in Nairobi and Coast Counties of Kenya to improve the welfare and protection of children affected by HIV/AIDS by building the capacity of households to provide for children under their care and strengthening social services systems and structures at the county and community levels to improve care and support of OVC. This position is contingent on award.Reporting to the Chief of Party, the Finance Manager will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for Pact and all partners.Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risksSupervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocationsWork with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirementsProvide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulationsReview monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance departmentIn collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific countryOversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO'sSupervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentationSupport financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out proceduresEquip staff to provide technical assistance to local NGO's in the area of financial management and sub contract complianceCoordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partnersBudgeting and Financial PlanningOversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programsTrack expenditures and provide justification for allocations and reclassifications, when requiredApprove journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentationAssist in development and tracking of budgets for field programsA post-graduate degree in Business, Accounting, Finance or related fieldAt least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development, preferably in East Africa with specific experience in KenyaProfessional level of oral and written fluency in English language.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.
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