Our Client, a private, co-educational set of age specific schools, comprising of Secondary, Preparatory and Kindergarten schools, seeks to recruit a Personal Assistant.
S/he will be responsible in providing administrative support to at a senior level and ensure the smooth management of the day- to-day affairs are handled effectively and efficiently.
Handle sensitive and complex issues in a professional and objective manner.
Reports To: The Executive Head Teacher and Board
Job Location: Karen
Key Duties and Responsibilities
· Manage the appointment diary of the Executive Head
· To manage and ensure an efficient administrative system for the Executive Head and the Board
· Facilitate efficient communication between the Senior Management and Governance.
· Facilitate efficient communication between Governance and Parents and Pupils.
· To attend and take meeting minutes and collect all relevant data from senior management, operations and social media meetings.
· To remind Governance of Key events as per the calendar and as instructed by Governance.
· To produce the annual Term dates calendar Term at the beginning of every academic yearand Termly calendar of events at the beginning of the term.
· Manage communication coming through the email and ensuring that the emails are directed to the appropriate party for action
· To ensure that accurate files and reference systems are maintained, and archived where appropriate
· Manage a central register of enquiries and their source, data from all social media, feedback (both positive and negative) and action taken.
· Ensuring authorization of the Front Office and IT/Digital Marker team annual leave days and that correct number of days are taken.
· Liaise with HR office concerning any training needs for the front office staff.
· Maintain office systems, including data management and filing.
· Any other duties reasonably expected of a Personal Assistant.
Skills and Qualifications
· Minimum of 5 years work experience in the same or similar position
· Diploma in Business Management or related field
· Excellent communicator
· Ability to meet deadlines with timely updates on progress.
· Highly confidential and a person of integrity.
· Ability to effectively use various required office software’s, machines and equipment’s used in the office.
· Ability to multitask and prioritize daily workload.
· Outstanding organizational and management skills.
· Microsoft office and English Proficiency
· Discretion and confidentiality.
How to Apply:
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day– time Telephone number to the email address: jobs@hcsafrica.com with Personal Assistant-School on the Subject line.
Candidates MUST indicate their Current and Expected salaries
https://jobcenterkenya.com/personal-assistant-job-in-kenya-39/
0 Comments