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Admin Assistant Job in Kenya



The Kenya National
Commission for UNESCO is a State Corporation established under the KNATCOM Act
of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and
UNESCO’s international interests in Kenya, regionally and globally in the areas
of education, sciences, culture, and communication and information.

To enable it to fulfil
its mandate, the Commission wishes to recruit dynamic, result-oriented, and
self-driven persons to fill the following vacant positions specifically under
the terms and conditions advertised:

Senior
Administration Assistant: KNC 8 -1 POST

Functions


  • The administration officers are
    responsible for the following functions:

  • Coordinate the development and
    implementation of security, administrative and logistics services

  • outlining key activities to be
    undertaken, resource requirements, performance measures and

  • indicators as well as expected
    outcomes;

  • Assess potential organizational
    risks against the organization including staff, tools, equipment,

  • machinery and motor vehicles
    and conduct negotiations to secure insurance policy cover in line with

  • the prescribed regulations;

  • Supervise the provision of
    office services, comprising cost effective mail collection and delivery

  • system; front office reception
    service; ablution and refreshments facilities; as well as office security;

  • Develop, implement and monitor
    plan for preventive maintenance and repair of KNATCOM’s property,

  • motor vehicles, equipment,
    machinery including physical infrastructure in order to ensure that such

  • facilities are in a proper
    working condition;

  • Coordinate the repair and
    maintenance of equipment, machinery, motor vehicles in authorized

  • workshops against approved
    requisitions and job cards. Also follow up to ensure that repairs are

  • made to the highest standards
    of quality and within budget limitations;

  • Coordinate and implement
    security policies and systems to protect infrastructural facilities and

  • installations including
    equipment, machinery and property against theft, fire, equipment
    malfunctions

  • and vandalism, including
    unauthorized and illegal entry;

  • Prepare reports of
    irregularities, such as property damage, leaking pipes, theft, fire or
    presence of

  • unauthorized persons or unusual
    occurrence;

  • Oversee the development,
    implementation and maintenance of a sustainable records storage plan;

  • Develop and manage an effective
    and efficient transport management system for the organization;

  • Develop specifications for the
    purchase of all capital items and for the maintenance contracts for

  • Commission office space, office
    equipment and office services;

  • Administer all repair service
    and maintenance contracts and ensure that all office equipment and

  • office
    services are properly maintained and operate efficiently; 

  • Continuously
    liaise with the contracted property managing agents and ensure that all
    available space 

  • is
    let, rent paid and the properties maintained; 

  • Advise
    management on the items that are old, expensive to maintain and/or
    obsolete for disposal; 

  • Coordinate
    the maintenance, renovation and management of the Commissions property
    portfolio, and 

  • other
    properties;

  • Coordinate
    provision of official entertainment to include protocol and hospitality
    services such as tea, 

  • water,
    food and snacks where necessary; 

  • Coordinate
    administrative and secretarial support across the Commission and ensure
    efficiency and 

  • timeliness
    in service delivery; and 

  • Any
    other duties as may be assigned.

Responsibilities


  • Ensuring
    general cleanliness in offices on daily and weekly basis including
    supervision of collection and disposal of dustbin contents; 


  • Managing
    day to day office affairs; 

  • Drafting
    simple routine correspondences e.g. reports, letters and typing from drafts; 

  • Attending
    to enquiries as deemed appropriate; 

  • Managing
    office equipment e.g. fax, computer, scanner, telephone, printer,
    stationery and make sure 

  • they
    are functional and notify the officer in charge in case of any issues; and 

  • Any
    other duties as may be assigned

Qualifications


  • At
    least four (4) years working experience in administration in the public
    service or private sector; 

  • Diploma
    in public/business administration, office management, any social science
    or equivalent 

  • qualification
    from a recognized institution;

  • Minimum
    KCSE C- (minus) or its equivalent; 

  • Certificate
    in supervisory course lasting not less than two (2) weeks from a
    recognized institution;

  • Proficiency
    in computer applications; 

  • Fulfil
    the requirements of Chapter Six of the Constitution; and 

  • Shown
    merit and ability as reflected in work performance and results.

Key Competencies and Skills


  • Analytical
    skills;

  • Communication
    skills;

  • Strategic
    and innovative thinking;

  • Interpersonal
    skills; and

  • Negotiation
    skills

How to Apply

All
applications should reach the Commission on or before Tuesday, 29th
March 2022 
at 5.00 pm.


Note: Only shortlisted and
successful candidates will be contacted.




https://jobcenterkenya.com/admin-assistant-job-in-kenya-44/

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