UN Jobs in Nairobi Kenya

United Nations High Commissioner for

Refugees (UNHCR)

Vacancy Notice No.

: IVN/EVN/KEN/NBI/16/001
 

Title of Post: Assistant Supply Officer (On

Replacement Capacity)
 

Date of Issue: 15 January 2016
 

Location: Branch

Office Nairobi
 

Closing Date: 28

January 2016 

Organizational Context (role of the position within the team, describing

its leadership role, it’s external/internal work relationships or contacts, the

contextual environment in which it operates and the scope of supervision

received, and where applicable, exercise by the incumbent)
 

The Assistant Supply Officer manages

and supports all activities pertaining to the supply chain function including

planning, sourcing, transport, shipping, customs clearance and warehousing

management in the operation.

The incumbent is normally supervised

by the (Senior) Supply Officer who provides regular coaching and guidance. S/he

will also refer to UNHCR manuals and relevant policy papers. 

The incumbent is required to have

basic conceptual knowledge of the profession, by dynamic and able to take on

higher responsibility progressively. The incumbent does not normally have

direct supervisory role over other staff.
 

The incumbent maintains regular

contact on a working level on routine issues with other UNHCR offices, UN

agencies, NGOs, government partners and commercial contractors in the area to

facilitate the operation. 

The incumbent directly supervises

general service staff in the office, and reports to the (Associate) Supply

Officer. 

The duty of the incumbent is to

support and monitor the management of material resources within the

geographical area covered by the office while exercising efficiency in the use

of those resources.
 

Contacts are predominantly with other

UN agencies, Implementing partners and Government Departments on relevant

subject matters at the working level.

Accountability (key results that will be achieved)

• UNHCR delivers timely and quality goods and
  
  services to persons of concern in compliance with supply chain rules and
  
  procedures. .


• The local supply chain function is optimised
  
  and aligned with the operations’ evolving needs and management systems,
  
  and has an infrastructure that is robust and flexible enough to
  
  accommodate operational requirements.


• Supply activities are supported by effective
  
  partners.

Responsibility (process and functions undertaken to achieve

results)
 

• Prepare plans for delivery of relief items
  
  according to operational needs.


• Apply UNHCR’s procurement strategy when
  
  planning for purchase of important commodities and services.

• Identify partners for supply chain projects
  
  based on objectives, priorities, strengths and resources of the
  
  implementing partner and/or contractor, according to criteria consistent
  
  with UNHCR rules and regulations.


• Ensure timely customs clearance of
  
  consignments and manage storage of goods according to “best
  
  practices” and UNHCR rules and regulations.


• Maintain an efficient system for the release,
  
  distribution and redeployment of goods.


• Coordinate transportation and distribution of
  
  relief items.


• Maintain accurate and comprehensive records on
  
  logistical activities and provide timely reports and updates both
  
  periodically and on request.


• Coordinate activities of implementing partners
  
  and/or contractors performing supply related activities, and ensure that
  
  they understand and adhere to relevant UNHCR rules and procedures.


• Through regular physical verification of PPE
  
  establish their status.


• Propose old and obsolete PPE for disposal and
  
  plan for arrival of replacement items.

• Evaluate purchase requisitions to ensure that
  
  specifications, delivery dates and all other requirements are in order.


• Draft and dispatch quotation requests and/or
  
  tenders, assist in the evaluation of offers and draft bid-tabulations, and
  
  prepare proposals for award of contracts to the Committee on Contracts.


• Prepare Purchase Orders and send
  
  confirmations, requests for inspection and other correspondence.


• Monitor the manufacture/transport of ordered
  
  goods to ensure timely delivery.


• Analyse matters relating to procurement
  
  activities, and deliver information on all procurement activities within
  
  area of responsibility. Provide guidance and advice on UNHCR procurement
  
  policies and procedures to support and assist requesting sections.


• Implement effective asset and fleet management
  
  that regularly monitors the asset/fleet pool, saves cost and safeguards
  
  the investment of the organisation including receipt, inspection,
  
  registration & marking of new Property, Plant and Equipment (PPE), and
  
  organisation of the physical verification of PPE.


• Ensure that PPE agreements are properly issued
  
  and signed. Ensure proper preparation of disposal forms and cases for the
  
  Asset Management Board. Organize the disposal of PPE according to Asset
  
  Management Board decisions.


• Provides asset management reports, customised
  
  reports, and gathers information on all assets and provides in-depth
  
  reports periodically and when requested.


• Analyse the quality of commodities and
  
  services delivered in relation to the needs of the location and
  
  established quality standards. Establish a local quality assurance
  
  process.

• Adapt local supply chain structures to be
  
  consistent with the operational needs. 


• Ensure effective information flow in the
  
  supply chain and adapt local process to the prevailing environment.


• Monitor the quality and accuracy of supply
  
  chain related data in relevant business systems. 


• Compile and analyse statistical information,
  
  identify trends and developments in supply chain related matters that will
  
  assist in decision making.


• Disseminate, promote commitment to and monitor
  
  compliance with UNHCR’s global policies, standards and guidance on supply
  
  chain management.


• Any other responsibility deemed necessary or
  
  as delegated by the Head of Supply Management Service in order to meet the
  
  level of service requires by the organisation.

Authority (decisions made in executing responsibilities and

to achieve results)

• Identify, assess and select vendors based on
  
  their capability for delivering commodities and services. Maintain vendor
  
  and item master databases.


• Allocate resources to meet demand and support
  
  the on-going operation in compliance with the resources allocation
  
  framework.


• Determine shipment methods, routes and delivery
  
  schedules to meet demand in the most timely and cost-effective manner.

Qualifications and Experience

• University Degree in Business Administration,
  
  Engineering, Logistics, Mathematics or related field.


• Minimum 2 years of relevant professional
  
  experience.


• Knowledge of computer applications from MS
  
  Office (Word, Excel, PowerPoint)


• Fluency in English with working knowledge of
  
  another relevant UN language.

Desirable Qualifications &

Competencies

• Completion of UNHCR Supply Chain Learning Programme
  
  and other UN supply related training.


• Knowledge and experience of PeopleSoft/MSRP
  
  Supply Applications.


• Completion of Fritz Institute Certificate in
  
  Humanitarian Logistics (CHL).

• Integrity


• Professionalism


• Respect for Diversity

• Accountability


• Team Work & Collaboration


• Communication


• Commitment to Continuous Learning


• Client & Results Orientation


• Organizational Awareness

Candidates may also be tested on

relevant managerial and cross function competencies. Examples are listed

below:-
 

• Empowering & Building Trust


• Managing Performance


• Judgement & Decision Making


• Strategic Planning & Vision


• Leadership


• Managing Resources Cross – Functional
  
  Competencies

Cross – Functional Competencies

• Analytical Thinking


• Innovation & Creativity


• Technological Awareness


• Negotiation & Conflict Resolution


• Planning & Organizing


• Policy Research & Development


• Political Awareness


• Stakeholder Management


• Change Capability & Adaptability

Submission of Applications

 
This vacancy is open for qualified Kenyans ONLY. 

Female candidates are encouraged to

apply.

Important: Staff members who wish to be considered for this

position should send their application letter to: The Human Resources Section,

Nairobi and attach Personal History Form (P.11). Please quote Reference

IVN/EVN/KEN/NBI/16/001. Late applications will not be considered.

Please remember to submit photocopy/scanned copies of all supporting documents.

Documents submitted shall not be returned to the applicants. Due to the volume

of applications only short listed candidates will be invited for interview.

Candidates should also complete a

Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.docand attach it

to their application for the position. 

Applications should be sent to postal

address, P.O. Box 43801, 00100 

or hand delivered to UNHCR Branch

Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please

quote Reference: IVN/EVN/KEN/NBI/16/001

Candidates should also submit copies of academic 

Certificates from the relevant

institutions.

Refugees – who cares? We Do.

Vacancy Notice No.: IVN/EVN/KEN/DDB/16/007
 

Title of Post: Driver / Interpreter
 

Date of Issue: 15 January 2016
 

Location: Sub Office Dadaab
 

Closing Date: 28 January 2016
 

Organizational Context (role of the position within the team, describing

its leadership role, it’s external / internal work relationships or contacts,

the contextual environment in which it operates and the scope of supervision

received, and where applicable, exercise by the incumbent)
 

The Drive / Interpreter position in

the Office normally falls under direct supervision of the Administrative

Officer/Associate. 

The incumbent is responsible for up

keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance

and specifications established by the organisation.

 S/he is required to follow strict

instructions and security guidance provided by the supervisor. 

While basic function of a

Driver/Interpreter is to drive the official vehicles of UNHCR, s/he may is

required to act as interpreter on a regular, daily basis.
 

The incumbent has regular contacts

with staff within UNHCR office and with service providers outside UNHCR

involving a limited exchange of information.
 

Accountability (key results that will be achieved)

• Assigned UNHCR vehicles are properly
  
  maintained and equipped as per technical guidance and specifications
  
  established by the Organisation.


• Local traffic rules and regulations are
  
  strictly observed.


• Instructions and security guidance provided by
  
  the supervisor and security focal point are strictly followed by the
  
  Driver and the passengers during the journey.

Responsibility (process and functions undertaken to achieve

results)

• Drive UNHCR vehicles for the transport of
  
  authorized passengers and delivery and collection of mail, documents,
  
  UNHCR pouch and other items.


• Meet official personnel at the airport and
  
  facilitate immigration and customs formalities as required.


• Perform day-to-day maintenance of the assigned
  
  vehicles; check oil, water, battery, brakes, tires, etc. and ensure that
  
  the assigned UNHCR vehicles are road worthy and maintained up to the
  
  established security standards.


• Perform minor repairs and arrange for other
  
  repairs and ensure that the vehicle is kept clean.


• Ensure that the steps required by rules and
  
  regulations are taken in case of involvement in accident.


• Log official trips, daily mileage, gas
  
  consumption, oil changes, greasing, etc.


• Act as interpreter.


• Perform other related duties as required.

Authority (decisions made in executing responsibilities and

to achieve results)

• Drive the vehicle only when his/her safety or
  
  security is not at risk.


• Ask the passenger about the destination of the
  
  journey and route.


• Decline to drive passengers not authorized to
  
  be in a UNHCR vehicle.

Essential Minimum Qualifications and

Experience

• Completion of Secondary Education or equivalent
  
  technical or commercial school.


• Minimum 3 years of previous job experience
  
  relevant to the function.


• Driving licence, knowledge of driving rules
  
  and regulations and skills in minor vehicle repair.


• Language interpretation still utilizing a full
  
  range of basic vocabulary and clear pronunciation in both languages.


• Good knowledge of English and local language.

(In offices where the working

language is not English, excellent knowledge of working language of duty

station and working knowledge of English.)

Desirable Qualifications & Competencies

• Integrity


• Professionalism


• Respect For Diversity Core Competencies

• Accountability


• Team Work & Collaboration


• Communication


• Commitment to Continuous Learning


• Client & Results Orientation


• Organizational Awareness

Relevant Cross Function Competencies

As Selected By The Position Manager Will Apply.

Cross – Functional Competencies

• Analytical Thinking


• Innovation & Creativity


• Technological Awareness


• Negotiation & Conflict Resolution


• Planning & Organizing


• Policy Research & Development


• Political Awareness


• Stakeholder Management


• Change Capability & Adaptability

Submission of Applications

 
This vacancy is open for qualified Kenyans ONLY. Female candidates are

encouraged to apply.
 

Staff members who wish to be

considered for this position should send their application letter to: The Human

Resources Section, Nairobi and attach Personal History Form (P.11). Please

quote Reference IVN/EVN/KEN/DDB/16/007. Late applications will not be

considered.

Please remember to submit photocopy/scanned copies of all supporting documents.

Documents submitted shall not be returned to the applicants. Due to the volume

of applications only short listed candidates will be invited for interview. A

test may also be administered.

Candidates should also complete a

Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.docand

attach it to their application for the position. 

Applications should be sent to postal

address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office for

Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote

Reference: IVN/EVN/KEN/DDB/16/007.

Candidates should also submit copies of academic Certificates from the relevant

institutions.

Refugees – who cares? We Do.

Vacancy Notice No.: IVN/EVN/KEN/NBI/16/002
 

Date of Issue: 15

January 2016
 

Location: Branch

Office Nairobi
 

Closing Date: 28 January 2016 

Organizational Context (role of the position within the team, describing

its leadership role, it’s external / internal work relationships or contacts,

the contextual environment in which it operates and the scope of supervision

received, and where applicable, exercise by the incumbent)
 

The Driver position in the Office

normally falls under direct supervision of the Administrative Officer /

Associate. 

The incumbent is responsible for up

keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance

and specifications established by the organisation. 

He/She is required to follow strict

instructions and security guidance provided by the supervisor. 

While basic function of a Driver is

to drive the official vehicles of UNHCR, he/she may be called upon to perform

minor maintenance and repair of UNHCR vehicles.
 

The incumbent has regular contacts

with staff within UNHCR office and with service providers outside UNHCR

involving a limited exchange of information.

Accountability (key results that will be achieved)

• Assigned UNHCR vehicles are properly
  
  maintained and equipped as per technical guidance and specifications
  
  established by the Organisation.


• Local traffic rules and regulations are
  
  strictly observed.


• Instructions and security guidance provided by
  
  the supervisor and security focal point are strictly followed by the
  
  Driver and the passengers during the journey.

Responsibility (process and functions undertaken to achieve

results)

• Drive UNHCR vehicles for the transport of
  
  authorized passengers and delivery and collection of mail, documents,
  
  UNHCR pouch and other items.


• Meet official personnel at the airport and
  
  facilitate immigration and customs formalities as required.


• Perform day-to-day maintenance of the assigned
  
  vehicles; check oil, water, battery, brakes, tires, etc. and ensure that
  
  the assigned UNHCR vehicles are road worthy and maintained up to the
  
  established security standards.


• Perform minor repairs and arrange for other
  
  repairs and ensure that the vehicle is kept clean.


• Ensure that the steps required by rules and
  
  regulations are taken in case of involvement in accident.


• Log official trips, daily mileage, gas
  
  consumption, oil changes, greasing, etc.


• Perform other related duties as required.

Authority (decisions made in executing responsibilities and

to achieve results)

• Drive the vehicle only when his/her safety or
  
  security is not at risk.


• Ask the passenger about the destination of the
  
  journey and route.


• Decline to drive passengers not authorized to
  
  be in a UNHCR vehicle.

Essential Minimum Qualifications and

Experience

• Completion of Primary Education or equivalent
  
  technical or commercial school.


• Minimum 2 years of previous job experience relevant
  
  to the function.


• Driving licence, knowledge of driving rules
  
  and regulations and skills in minor vehicle repair.


• Good knowledge of English and local language.

(In offices where the working

language is not English, excellent knowledge of working language of duty

station and working knowledge of English.)

Desirable Qualifications & Competencies

• Integrity


• Professionalism


• Respect For Diversity Core Competencies

• Accountability


• Team Work & Collaboration


• Communication


• Commitment to Continuous Learning


• Client & Results Orientation


• Organizational Awareness

Relevant Cross Function Competencies

As Selected By The Position Manager Will Apply.

Cross – Functional Competencies

• Analytical Thinking


• Innovation & Creativity


• Technological Awareness


• Negotiation & Conflict Resolution


• Planning & Organizing


• Policy Research & Development


• Political Awareness


• Stakeholder Management


• Change Capability & Adaptability

Submission of Applications
 

This vacancy is open for qualified

Kenyans ONLY. Female candidates are encouraged to apply.
 

Staff members who wish to be

considered for this position should send their application letter to: The Human

Resources Section, Nairobi and attach Personal History Form (P.11). 

Please quote Reference

IVN/EVN/KEN/NBI/16/002. Late applications will not be considered.

Please remember to submit photocopy / scanned copies of all supporting

documents. Documents submitted shall not be returned to the applicants. Due to

the volume of applications only short listed candidates will be invited for

interview. A test may also be administered.

Candidates should also complete a

Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.docand

attach it to their application for the position. 

Applications should be sent to postal

address, P.O. Box 43801, 00100 

or hand delivered to UNHCR Branch

Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please

quote Reference: IVN/EVN/KEN/NBI/16/002.

Candidates should also submit copies of academic Certificates from the relevant

institutions.

Refugees – who cares? We Do.