Office Manager
Company Profile: One of the world’s leading manufacturers of plastic caps and closures is coming to Kenya!
The company has 22 factories in 19 countries worldwide, covering Europe, Middle East, Africa, Asia and North and South America and this global presence is continuously extended.
Latest expansions were in Singapore as a hub for further expansion in Southeast Asia and the formation of a joint venture in Argentina to complement the presence for the southern cone of South America.
They are now coming to the East African region by opening an office in Nairobi and seek to recruit an Office Manager.
Summary: The manager will organize all of the administrative activities that facilitate the smooth running of the office.
- The holder will provide good customer service and be attentive to customer needs.
- Maintain office services by organizing office operations and procedures, correspondence, designing filing systems, reviewing and approving supply requisitions
- Work closely with the sales team to ensure proper records and accounting of expenditure as needed and work to improve performance.
- Keep management informed by reviewing and analyzing special reports summarizing information identifying trends as may be assigned.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Organizing Meetings, arranging appointments, representing the Company in as may be required in external engagements
- Ordering stationery and furniture, dealing with correspondence, complaints and queries, preparing letters, presentations and reports
- Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
- Tracking expenditure, scanning, emailing, copying receipts, vouchers and other financial documentation;
- Managing supplier relationships
- Organizing transport, accommodation, etc. for visiting international staff and visitors
- Overall management of the company’s office and facilities
Preferred Experience and Skills
- Outstanding written and verbal communication skills
- Outgoing and engaging personality; high energy and enthusiasm level
- Results-oriented with a “can do” attitude; willingness to do whatever necessary to get the job done
- Excellent communicator and team player; can strike an instant rapport with people from different walks of life and background
- Excellent time management and organization, detail oriented
- Experience working in rapidly changing and demanding work environments
Qualifications and Educational Requirements
- Bachelors Degree required
- Minimum of two years full-time work experience, preferably in office management, finance or HR.
Application Process
Interested candidates who meet the criteria above should send their Application Letter and detailed CV, clearly showing examples of relevant experience to tsiinafrica@gmail.com with ‘Office Manager´ as the subject, so as to be received by May 10, 2015.
Late applications will not be considered.
Only shortlisted candidates will be contacted
0 Comments