Evidence Action Job Vacancy : Associate Office Manager

Job Description Vacancy: Associate Office Manager
Finance & Admin – Nairobi, Kenya
Job Purpose: To facilitating the efficient functioning of the office through a range of administrative, clerical, financial and managerial tasks.Management Responsibility: To provide professional guidance and advice on administration issues to the Management

Description of Duties

To ensure that all approved and regular tasks pertaining to administration are carried out on time.Manage relationship with office supply vendors and conduct special order of office supplies. Manage Evidence Action transactions with vendors and service providers within the framework of Evidence Action policies.Set up a system for managing visitor’s to the office and ensure that they are adequately attended to.To monitor financial expenditure in respect of administrative activities as per approved budget, procedures and policies.To prepare budgets, plans as well as periodic and ad-hoc reports as and when neededTo oversee cleaning and maintenance of office facility and to supervise general cleanliness and maintenance of the office at all timesTo organize for meetings and plan for appointmentsCoordinate transport booking and accommodation for staff members and visitorsManager office inventory of stationery and furnitureSupervising and monitoring the work of clerical and administrative staffManaging office budgetsImplementing and maintaining procedures/office administrative systemsOrganizing induction programmes for new employeesAny other duties delegated from time to time by your supervisorDecision Making and Communication channels: For routine decision making to be guided by generally accepted organization rules and regulations.  Refer to Director of Finance and Administration on issues out of normal policies and  proceduresResponsibility over data or information: Has access to important and highly confidential information. Keep all Evidence Action program activities and vendors strictly confidentialResponsibility over assets: Computer, printer, office equipment, office furniture, office suppliesResponsibility over staff: Accounting staff within the department sectionDegree in Business Administration or relevant filedProficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.Should be an effectual communicator verbally as well as through writing skills.Relevant Experience and Key skillsMinimum three years’ work experience in similar administrative responsibilitiesEffective problem-solving skillsExcellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleaguesAbility to work on multiple tasks concurrently and under pressure.Attention to details with good understanding of filing processesHighly developed organizational skillsStrong team leader and playerInterpersonal skillsExcellent networking skillsHow to Apply

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